Kingston Grand Theatre hosts a variety of rental clients including symphony orchestras, bands, professional theatre, and community groups.
Rental Requests
For rental inquiries, please review the information below and contact Jamie Edwards, Manager, Kingston Grand Theatre. jedwards@cityofkingston.ca or by phone at 613-546-4291, ext. 1139.
General Rental Information
Fees
Rental fees vary substantially depending on the venue and technical requirements. Lower rates are available for Kingston Community Groups and Non-Profits. View a summary of our fees
Availability
The Regina Rosen Auditorium is our most frequently used venue. Those looking to book during our main season (September to June), particularly between Thursday and Saturday, are advised to contact us well in advance.
Venues
Regina Rosen Auditorium
- Traditional proscenium stage
- 750 seat capacity (approx.)
- Orchestra pit available
- Technical Specifications:
Homestead Baby Grand
- Black box theatre
- 75 seat capacity
- Technical Specifications:
Davies Lounge
- Professional space well suited to meetings or other small gatherings
- 70 person capacity
We are happy to arrange tours of our facilities for any interested parties. For more information, visit our Venues page
Rental Process Overview
Step 1 Rental Inquiry
Contact: Theatre Manager
When: 3-18 Months before event
Step 2 Rental Hold
Date held in calendar; initial fee estimate
Contact: Theatre Manager
When: Within 1-3 weeks of contact
Step 3 Contract Prepared
Contract prepared and received by client
Contact: Operations Supervisor
When: Within 1-3 weeks of contact
Step 4 Signing and Deposit
Client signs contract and submits deposit
Contact: Operations Supervisor (contract); Box Office Coordinator (deposit)
When: ASAP; held date is not fully confirmed until deposit is received
Step 5 Ticketing Set Up
Contact: Box Office Coordinator
When: Varies; 3-6 months before event
Step 6 Technical Estimate
Contact: Production Supervisors
When: Varies; allow for several weeks turnaround
Step 7 Technical Advance
Contact: Production Supervisors
When: 2-4 weeks before show
Step 8 Event day
Contact: Operations Supervisor; Production Supervisors
Things to Know
Ticketing
Ticketing for all events at Kingston Grand Theatre must be done through the Kingston Grand Theatre Box Office.
Marketing
Rentals for performances typically include one complimentary EDM (Electronic Direct Mail AKA eblast/email) to our subscriber list. Additional EDMs may be purchased. For additional information, refer to our Promoter’s Package.
Catering
Kingston Grand Theatre does not coordinate catering for rental clients. We are happy to recommend local vendors.
Alcohol
No alcohol is permitted on the Regina Rosen stage. Only alcohol purchased through Kingston Grand Theatre is permitted onsite, including backstage, green room, and dressing rooms.
Single Use Plastics
No single-use plastics are permitted in Kingston Grand Theatre. Our bars use compostable plastic-like cups, and we encourage patrons and rental clients to use reusable beverage bottles.